Selecting the right project management software is the best thing you can ever do at the start of your project. For starters, every project manager is invested heavily in the successful completion of their project. Though the definition and parameters for success vary between different people, there is consensus that a successful project is one which meets the scope of the project planners and which is well within the budget. Project managers have a duty of selecting whichever project management tools will make their work easier. This article will serve as a guide for project managers seeking to turn to project management software for their needs.
Integrating Spreadsheets with Project Management Software
Spreadsheets are a staple tool in project management. Spreadsheets contain lists of resources, personnel, events, areas of interests and other information that serve as primary data points for project management. Spreadsheets have served as analogue means of project management and the introduction of project management software makes spreadsheets even more important in the grand scheme of things. Firstly, digital spreadsheets create an efficient database management platform from where Project management software can receive data. Therefore for your project management software to work, you should be able to manage your spreadsheets of data in an efficient way.
Prerequisites to choosing Project Management Software
Before selecting a project management software it is important to first follow a few guidelines to make sure you select an option that works best for you. If you follow these steps then you will be able to adequately balance the options available to settle on the one that’s best for you.
Set Out Your Needs And Expectations.
As Project manager, you have the best vantage point to knowing the nature of your problem and the solutions that are required. Most projects require teams to first determine the problem statement and seek solutions to all the different problems that might arise. Your needs therefore are at the apex of your project and should determine which project management software you should opt for. Problems can range from scheduling issues, or tracking and there are software and project management tools that adequately meet these needs to the exception of others. Make a list of the important features you want your software to have, and assuming you are building it from scratch. Once you have exhausted the list of features, you then compare the list to the options in the market that comes closest to or matches your ideal list of features. Pick the one with the most compatibility.
Conduct a Test
Testing software should come as an obvious step for your software needs. Most software vendors will allow for a 14 or 21-day trial period. This trial period is crucial because it allows you to test the project management software against your needs. Most IT managers understand this and they conduct very heavy tests on the free trial version and once this meets their needs they move ahead with full purchase. Testing eliminates uncertainties and can lead to learning features that you had not previously considered.
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