Moving offices isn’t something you’re likely to do very often as a company, and that means that there are a lot of things you might not think about when you’re planning your office move. Setting up in a new office space is a very good opportunity to implement all those changes you’ve always wanted to make to your office layout, like more meeting rooms or changing to an open plan work area, so you should carefully consider your options. Here are five things that we think are crucial to think through and plan for a successful office move.
Your New Location
The type of location you need largely depends on your business type and whether you often have clients or strategic partners visiting your workplace. If you do use partners or need stock deliveries frequently, this should be considered as part of choosing the location, but don’t only consider your customers. Your employees will need to attend the workplace every day, and their needs should be considered too. Ample parking, short commutes and a safe neighborhood are the things employees tend to note most often when asked about workplace location preferences.
The Cost of Moving
Naturally, you’re going to have to pay for the move and to furnish and fit the new office space, so deciding on a budget and a list of priorities and ‘nice to haves’ should also be part of your planning. You should also consider if you want to save some money in the cost of the monthly rental by looking for cheaper premises, or get drastic and look at work at home programs so you can scale down on the size of your premises.
Your Data Network
In a modern office, most of our devices, computers, printers, and telephones make use of a data network to communicate with each other. Your employees no doubt need access to the internet and your company servers. Getting this data network installed by a reliable structured cabling provider like the Richmond Communications Group, Inc before you even bring in any furniture is going to make it quicker and easier to lay it out and run the structured cabling that will enable your digital office.
The Type of Office Layout
This is where consultation with your employees can pay off. Ask them what kind of office space they want to work in and incorporate their feedback into your planning. Do you want completely open plan office space, or do you want to divide your office into departments? Should each employee have an office or only your managers and senior staff? There is a lot to consider when you plan the office layout, and it’s not just working spaces you should consider – think about kitchens, break rooms and other facilities too.
Preparing your employees, your customers and yourself for an office move is a big thing, and shouldn’t be taken lightly. Let your employees know long in advance and provide them with support if they need to find alternative travel arrangements. Don’t forget to advertise or inform your customers that you have moved too!
Digital Web Services (DWS) is a leading IT company specializing in Software Development, Web Application Development, Website Designing, and Digital Marketing. Here are providing all kinds of services and solutions for the digital transformation of any business and website.
